Latest RBE No. 38/2024: Relaxations for Retaining Railway Accommodation by DRMs

Introduction:

The Ministry of Railways has released a new circular, RBE No. 38/2024, Letter Number No.E(G) 2024 RN 2-4 dated 02.05.2024, providing clarifications and guidelines for Divisional Railway Managers (DRMs) regarding the retention of railway accommodation at their previous place of posting. This circular aims to address the practical challenges and short tenure of DRMs, offering relaxations and conditions governing the retention of railway accommodation.

Railway Board Circular RBE No.38/2024 Dt:02.05.2024 retention of railway accommodation
Railway Board Circular RBE No.38/2024 Dt:02.05.2024 retention of railway accommodation

Key Highlights:

  1. Retention Period and Rent: DRMs are now permitted to retain their railway accommodation at the previous place of posting for two months on normal rent. This initial two-month period allows for a smooth transition and adjustment to the new posting.
  2. Educational Grounds: If applicable, DRMs may be granted an extension to retain their accommodation on educational grounds, covering the current academic session of their wards. This provision is in line with the Railway Board’s letter No.E(G) 2000 QR 1-23 dated 24.11.2020 (RBE No.99/2020), addressing the educational needs of their children.
  3. Special License Fee: Beyond the initial two-month period and the retention on educational grounds, DRMs will be required to pay a special license fee for retaining the railway accommodation. The special license fee rates are outlined in the Railway Board’s letter Number No.E(G) 2021 RN 2-2 dated 01.07.2022 (RBE No.75/2022) and vary based on the type of accommodation and city classification.

Implications and Conditions:

  1. Tenure and Posting Considerations: The circular acknowledges the unique circumstances of DRMs, including their short tenure and frequent postings. By providing relaxations for retaining railway accommodation, the Ministry aims to alleviate the practical challenges faced by DRMs during their transfers.
  2. Educational Continuity: The provision for retaining accommodation on educational grounds ensures continuity in the academic pursuits of DRMs’ wards. This measure aims to minimize disruptions in their children’s education during the transition period.

Conclusion

The RBE No. 38/2024 circular demonstrates the Ministry of Railways’ commitment to addressing the concerns and challenges faced by DRMs during their postings. By providing relaxations and clear guidelines for retaining railway accommodation, the Ministry aims to facilitate a smoother transition process for DRMs and their families.

Railway Board’s letter Number No.E(G) 2021 RN 2-2 dated 01.07.2022 (RBE No.75/2022)

The details of the Railway Board’s letter Number No.E(G) 2021 RN 2-2 dated 01.07.2022 (RBE No.75/2022) regarding the retention of railway accommodation at the previous place of posting by Railway officers are as follows:

It allows various categories of Railway officers and staff to retain their accommodation at their previous place of posting for specific periods, ranging from a few months to their full tenure.

  1. The categories covered include officers/staff posted at Modern Coach Factory (MCF)/Raebareli, Rail Coach Factory (RCF)/Kapurthala, East Central Railway, South East Central Railway, NER, ECoR, SWR & WCR, Chairman/RRB, Directors/Faculty Members of CTIs, GMs & DRMs, and Railway PSUs (other than DFCCIL & NHSRCL).
  2. The retention period varies for different categories, with some allowed until March 2023, while others are permitted for their full tenure.
  3. The retention is permitted irrespective of whether the officers/staff have been allotted accommodation at their new place of posting or not.
  4. Those retaining accommodation will have to pay a special license fee, which is approximately 40% of the first month’s damage rent and is subject to revision.
  5. The special license fee rates vary based on the type of accommodation (Type-IV, Type-IV Special, Type-V, Type-VI) and the city classification (X, Y, Z).
  6. The letter aims to provide relaxations and clear guidelines for the retention of railway accommodation, considering the practical challenges faced by officers and staff during transfers and postings.

In summary, the Board’s letter outlines specific retention periods and conditions for various categories of Railway officers and staff, allowing them to retain their accommodation at their previous place of posting while paying a special license fee.

Railway Board’s letter No.E(G) 2000 QR 1-23 dated 24.11.2020 (RBE No.99/2020)

The details of the Railway Board’s letter No.E(G) 2000 QR 1-23 dated 24.11.2020 (RBE No.99/2020) regarding the retention of railway quarters on transfer, deputation, retirement, etc.:

  1. Permanent Transfer: a. (i) A railway employee on transfer from one station to another, which necessitates a change of residence, may be permitted to retain the railway accommodation at the former station for 2 months on payment of normal license fee, plus an additional 6 months on payment of double license fee. (ii) Further extension beyond the above period may be granted on educational grounds only, as mentioned below:
  • To cover the current academic session (i.e., until the end of the academic/scholastic session) plus 15 days. The end of the academic/scholastic session shall mean the last paper of the annual examination.
  • When the ward of the railway employee is studying in Class 9th or Class 11th, retention may be allowed to cover the current academic session and also the next academic session (examination) of the ward until the end of the academic/scholastic session of Class 10th or 12th, respectively, plus 15 days. (iii) Beyond the permitted/permissible limits, no further extension will be allowed on any ground whatsoever. Immediate action should be taken to cancel the allotment, declare the occupation as unauthorized, and initiate eviction proceedings, charging damage rent for the overstay.
  1. Retirement: a. Railway employees on retirement, including voluntary retirees and those retired compulsorily, may be permitted to retain non-earmarked railway accommodation for 4 months on payment of normal rent/flat rate of license fee, and the next 4 months on payment of special fee, i.e., double the normal rent or double the flat rate of license fee. b. This provision is also applicable to audit staff doing railway audit work. c. Cases of retirement on medical invalidation grounds are to be treated at par with normal retirement.

The letter clarifies the retention periods, applicable license fees/rents, and specific provisions for educational grounds and retirement cases. It aims to provide clear guidelines and timelines for the retention of railway accommodation during different circumstances, while also considering the educational needs of employees’ wards and ensuring a smooth transition for retiring employees.

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